See what MEFYS looks like on the inside

InvoicingInvoices that help you get paid

Issued and received invoices, advances, credit notes and receipts — the whole invoicing life of your company in one place.

• QR payment right on the PDF invoice and in the e-mail — customers pay in two taps
• Due-date tracking and automatic payment reminders: the system suggests, you approve
• Foreign currencies, VAT and reverse charge calculated correctly
• Recurring invoices for retainers and subscriptions — issued automatically on schedule
• Just snap a photo of a received invoice or receipt — AI extraction prepares a draft for your approval
• Exports for accountants: PDF, ISDOC, Money S3, POHODA, ABRA Flexi, CSV, XLSX

QuotesFrom quote to invoice in one click

Quotes with statuses and validity, line items from the catalog with correct prices.

• Statuses: draft → sent → accepted / rejected — you always see where things stand
• Items from the catalog with price-list prices, VAT calculated by the system
• Convert an accepted quote to an invoice in one click, no retyping

Catalog & price listsProducts with prices under control

The product catalog works even without the warehouse — and prices flow into invoices and quotes automatically.

• Categories, variants, custom attributes, SKU and EAN codes
• Multiple price lists side by side — retail, wholesale, promo
• Supplier prices per product: know what you buy for and what margin you sell at

WarehouseA real warehouse, not just a piece counter

A warehouse that ordinary invoicing tools don’t have — enable it when you need it.

• Multiple warehouses and a location tree: zone → rack → bin, each with a barcode
• Reservations make sure promised goods are never sold twice
• Every movement traceable: who, what, when, from where to where
• Continuous partial stocktaking instead of a weekend marathon
• Mobile scanning (PWA) for receiving, picking and stocktaking — works offline too

Business overviewSee how your company is doing

The numbers an owner needs — without spreadsheets and without waiting for the accountant.

• Revenue vs. costs by month and a ±90-day cashflow outlook
• Receivables and overdue invoices in one place
• Top customers and suppliers, revenue and costs by tags
• Global search across invoices, contacts, quotes and products
• Notifications for paid invoices, due dates and low stock

Team & settingsEveryone sees only what they need

From a sole trader to a team with roles — and you set everything up yourself.

• Roles and permissions: the accountant sees invoices, the storekeeper the warehouse
• API keys with a role for e-shop integration — reads the catalog and stock, nothing more
• Number series, VAT rates, due dates and payment methods under control
• Your own logo and stamp on documents
• Two-factor sign-in and each company’s data separated

MEFYS AIWrite it, snap it — MEFYS does the work

Two AI capabilities that ordinary invoicing tools don’t offer at this scope — both built on the “AI prepares, you approve” model.

• Control in plain language: connect MEFYS to an AI assistant (e.g. Claude) and ask about invoices, inventory and insights — the assistant prepares document drafts for your approval
• AI document extraction: snap a received invoice or receipt (several at once if you like) and MEFYS extracts the supplier, amounts, VAT and line items into a draft for approval — included in every plan
• Extra checks: company ID verification in the ARES register, VAT re-calculation and comparison with the payment QR code on the document

More about MEFYS AI →

Screenshots come from a real system with sample data (Czech UI).